Business Travel Management

Travel Policy

comprehensive Incoming Travel Services, flight tickets, hotel booking, events and conferences, incentive travel, travel insurance.

Business Travel Policy

Travel Policy – it is a deliberately defined policy of business trip organization that includes a transparent and understandable set of guidelines for the organization, operation, settlement and control of business trips in an enterprise, corporation or office. It consists of procedures defining the methods and forms of bookings, methods of settlements, levels of availability of travel standards depending most often on the position held and related to these levels limits for individual benefits. The basic goals of a business trip policy are management, optimization and control of travel expenses.

Travel Policy – Travel Policy regulates, among others:

  •     selection criteria for airlines and preferred airlines,
  •     participation in loyalty programs,
  •     availability of air ticket tariffs (business, economic),
  •     the possibility of using low-cost carriers and charters,
  •     criteria for choosing a hotel standard, preferred hotel chains and hotels,
  •     price limits for individual reservations,
  •     deadlines for placing orders,
  •     people entitled to place orders
  •     persons authorized to verify and accept orders,
  •     indication of preferred service providers (travel agency, hotel, airline),
  •     principles of business travel reporting,
  •     principles of settlements, invoicing, payments,
  •     rules for the control of travel expenses

Business travel policy should be in line with general business guidelines, be in line with company goals, strategies and missions. Precisely defined and respected travel policy is the basis for optimizing the reduction of business travel costs.

Properly conducted and applied business travel policy provides security, ease of communication and comfort for employees on business trips, allows you to control business trips, and thus optimize and reduce costs.

Polish Travel Quo Vadis offers professional assistance in the construction of Travel Policy and ensuring its correct use.

If you have any queries, contact us!

With reference to art. 13 (1) and (2) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the “GDPR”), we hereby inform that the Controller of your personal data is Polish Travel Quo Vadis Sp. z o.o. with a registered office in Warsaw, 00-138 Warsaw, ul. Ptasia 2.
The personal data provided, in particular, your first name, surname, address, e-mail address, phone number, are processed to the extent necessary to commence, shape the content, amend, terminate and properly perform the services rendered by Polish Travel Quo Vadis Sp. z o.o. and to complete your orders. Detailed information has been provided in the Privacy Policy.

Business Travel Management

The Polish Travel Quo Vadis travel agency from Warsaw offers comprehensive incoming travel services for companies. Including hotel reservations, airline tickets, travel insurance, car rental, visa services and railway ticket sales. We are a travel agency based in the center of Warsaw, we have an IATA accredited agent license, we sell airline tickets for all IATA airlines as well as low-cost carriers. We offer airline tickets search and hotel search engine. We reserve hotels in Poland and abroad. We organize MICE events – meetings, incentives, conferences and events. We organize group trips, business trips, company meetings, trainings, trips to fairs and conferences, and organize trips to business missions.

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